Borough Clerk

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Borough Clerk 2017-08-15T15:43:54+00:00

Suzanne C. Stanford, R.M.C., Borough Clerk

stanfords@shnj.org

Monday to Friday – 8:30 am to 4 pm
Phone: 609-368-6800 – Fax: 609-368-2619

Borough Council meetings are held on the 1st & 3rd Tuesday of each month at 4:30pm



The Municipal Clerk holds one of the most important and exacting positions in municipal government. In 1985 the position became mandated by New Jersey State Statute and all Municipal Clerks must be certified through education and testing. To achieve the designation of Registered Municipal Clerk (R.M.C.), one must pass a series of courses prepared by the Edward J. Bloustein School of Planning & Public Policy of Rutgers University and a state exam administered by the Division of Local Government Services of the NJ Department of Community Affairs.

So diverse is the role of the Municipal Clerk, encompassing a myriad of state statutes and serving all levels of government, that legislation was enacted specifically designed to define the “Core” duties of this statutory office. Several of the key duties are: The Borough Clerk acts as secretary of the municipal corporation and is the custodian of the municipal seal and all minute books, deeds, bonds, contracts, and archival records of the municipal corporation. The Borough Clerk acts as executive secretary to the governing body, preparing agendas for all council meetings and maintaining minutes of all meetings and retaining original copies of all ordinances and resolutions.

The Borough Clerk acts as an administrative official handling a variety of duties including, but not limited to: public information to the general public, insurance policies, personnel records, legal proceedings and assessment search certificates. A wide variety of licensing and permit functions are handled by the Clerk’s Office. They range from liquor licenses, sail craft permits, merchant business permits to dog and cat licenses.

The Borough Clerk is the Official of the Office of Vital Statistics. The Clerk handles birth, marriage and death records for events that occur in the Borough.

The Borough Clerk is the Chief Administrative Officer of all elections in the municipality. The Borough Clerk also serves as the Registrar of Voters for the municipality. Each municipality also assigns other duties to the Clerk’s Office as they deem necessary and reasonable. If you have questions or required further details on any matter, please do not hesitate to call us at the phone numbers listed above.